2025 Spring Refresher – Partnership Registration
Thursday - Friday, April 10-11, 2025
8:00 am - 4:30 pm
Sponsor and/or exhibit at our largest conference, bringing together family physicians from across Minnesota for two full days of continuing medical education and connection.
Target audience: Minnesota family physicians and family medicine resident physicians
Key deadlines: Partner registration is rolling but required by certain dates to receive some benefits. The earlier you sign up, the more promotional exposure you’ll receive.
- Due by January 5, 2025:
- Payment and logo for inclusion in promotional mailer
- Due by March 25, 2025:
- Payment in full
- Script or video for one-minute presentation for MAFP approval
- Logo for inclusion in signage
Questions? Contact us.
Packages at a Glance
| Package | Qty | Price | One-minute presentation | Podium recognition | Display table | Two tickets to attend | Social media posts |
|---|---|---|---|---|---|---|---|
| Conference Sponsor | 6 | $5,000 | • | • | • | • | |
| Conference Exhibitor | $5,000 | • | • | • | |||
| Lunch Sponsor | 2 | $3,500 | • | • | |||
| Break Sponsor | 4 | $1,000 | • |
Plus: Logo/name placed in/on…
| Package | Event webpage | Promotion emails | Welcome slides | Welcome sign | Sign in meal area | Member magazine |
|---|---|---|---|---|---|---|
| Conference Sponsor | • | • | • | • | • | |
| Conference Exhibitor | • | • | • | • | ||
| Lunch Sponsor | • | • | • | • | • | • |
| Break Sponsor | • | • | • | • | • | • |
Package Details
Conference Sponsor ($5,000)
Limited to six partners for Conference Sponsor and Exhibitor packages.
- One-minute presentation during CME program, delivered in person or via video (will be scheduled to maximize audience reach)
- Display table to connect with attendees and share information about your organization
- Registration for two representatives to attend the conference
- Logo recognition across event promotional materials and signage and in one issue of Minnesota Family Physician magazine
- Social media posts by the MAFP, acknowledging your sponsorship (includes a minimum of four posts across different channels)
Eligibility: Per continuing medical education accreditation policies, this package is open only to organizations that provide clinical services directly to patients or education to health professionals or serve as a fiduciary to patients, the public or population health. If you represent a commercial organization, choose our Exhibitor partner package or contact us to explore other partnership options.
Conference Exhibitor ($5,000)
Limited to six partners for Conference Sponsor and Exhibitor packages.
- Display table to connect with attendees and share information about your organization
- Registration for two representatives to attend the conference
- Logo recognition across event promotional materials and signage and in one issue of Minnesota Family Physician magazine
- Social media posts by the MAFP, acknowledging your sponsorship (includes a minimum of four posts across different channels)
Contact us to purchase an Exhibitor package.
Lunch Sponsor ($3,500)
Limited to two sponsors (one per day).
- Thank-you and sponsorship recognition announced from the podium (during the event)
- Logo recognition across event promotional materials and signage (including one lunch-specific sign) and in one issue of Minnesota Family Physician magazine
- Social media posts by the MAFP, acknowledging your sponsorship (includes a minimum of two posts)
Eligibility: Per continuing medical education accreditation policies, this package is open only to organizations that provide clinical services directly to patients or education to health professionals or serve as a fiduciary to patients, the public or population health. If you represent a commercial organization, choose our Exhibitor partner package or contact us to explore other partnership options.
Break Sponsor ($1,000)
Limited to four sponsors (two per day)
- Logo recognition on “Break” signage placed in the food service area
- Name recognition across event promotional materials and signage and in one issue of Minnesota Family Physician magazine
- Social media posts by the MAFP, acknowledging your sponsorship (includes a minimum of two posts)
Eligibility: Per continuing medical education accreditation policies, this package is open only to organizations that provide clinical services directly to patients or education to health professionals or serve as a fiduciary to patients, the public or population health. If you represent a commercial organization, choose our Exhibitor partner package or contact us to explore other partnership options.
Benefit Details and Fulfillment Instructions
Recognition across event promotional materials and signage and in one issue of Minnesota Family Physician magazine
included for: all partners
(See Packages at a Glance to see where your logo/name will be placed.)
- as quickly as possible to maximize promotional visibility
- March 25, 2025, for inclusion in signage
- The URL you would prefer that your logo link to in digital materials
- Your organization’s logo – as a fully-vectored art file (EPS, AI, SVG, or PDF). If you are unsure which file to provide, consult your corporate marketing department or agency. (We cannot guarantee quality displays of logos on published materials unless we are provided with a fully-vectored art file.)
Social media posts posts by the MAFP, acknowledging your partnership
included for: all partners
Deadline: as quickly as possible (to maximize benefit)
The MAFP will use the same logo and URL described above.
Provide your company’s channels/handles for Instagram, Facebook, X (fka Twitter), and/or LinkedIn (to help us tag you in our social media posts).
One-minute presentation, delivered in person or via video during the event (will be scheduled to maximize audience reach)
included for: Conference Sponsor
Deadline: March 25, 2025
Your message must be approved by the MAFP in advance. Focus your message on how your organization supports family medicine and family physicians, as a direct address by a representative of your organization rather than a promotional video format.
Provide the following information:
- If being presented by a person:
- Script (for review and approval)
- Name and job title of the person who will present your message
- If being presented as a video:
- YouTube or Vimeo URL of your video (for review and approval, and to embed in our PowerPoint slides)
Display table to connect with attendees and share information about your organization
included for: Conference Sponsor • Conference Exhibitor
- Whether your table will need electrical access.
Registration for two representatives to attend the event
included for: Conference Sponsor • Conference Exhibitor
Deadline: March 25, 2025
Provide the following information about each attending representative:
- Name with designations (e.g., MD, DO, PhD)
- Email address
- Job title
- Pronouns (optional)
- Dietary restrictions or accessibility accommodation needs (if any)
- Whether they wish to claim CME for attending sessions
Conference Sponsors and Exhibitors: Your representative(s) may staff your display table and/or attend the sessions and are welcome to all food being served (lunch and breaks).
Notice of Filming and Photography: The MAFP may take photographs and/or record audio and video at this event. By attending, your representatives consent to the use of photographs, audio and video recordings of your representatives by the MAFP and its designees in MAFP communications and promotions, or for any other lawful purpose.
Display Table Details & Policies
Display Table Details
- Your display space includes one skirted six-foot table and two chairs.
- Tables will be arranged against the walls in the registration foyer and along the hall to the session room. (You are likely to have space for tabletop displays only.)
- Lunch and breaks will be provided in the session room.
- The display area is unsecured until the building is locked at 10:00 pm. Consider covering your display and removing valuables before leaving on Thursday.
Schedule for Thursday, April 10, 2025
| 6:45 am | Display table check-in and setup |
| 7:30 am | Attendee check-in / continental breakfast |
| 8:00 am | Welcome & partner presentations from the podium (for eligible partners) |
| 8:15 am | Sessions |
| 10:30 am | Break |
| 10:45 am | Sessions |
| 12:15 pm | Lunch |
| 1:15 pm | Sessions |
| 2:45 pm | Break |
| 3:00 pm | Sessions |
| 4:45 pm | Conference adjourns for the day |
Schedule for Friday, April 11, 2025
| 7:00 am | Doors open / MAFP staff on site |
| 7:30 am | Attendee check-in / continental breakfast |
| 8:00 am | Welcome |
| 8:15 am | Sessions |
| 10:30 am | Break |
| 10:45 am | Sessions |
| 12:15 pm | Lunch |
| 1:15 pm | Sessions |
| 2:45 pm | Break |
| 3:00 pm | Sessions |
| 4:45 pm | Conference ends / display table tear-down |
Venue Policies
- The exhibitor assumes the entire responsibility and liability for losses, damages and claims arising out of exhibitor’s activities on the venue premises and will indemnify, defend and hold harmless the venue, its owner and its management company, as well as their respective agents, servants and employees from any such losses, damages and claims.
- Storage space is not available for display materials and/or show merchandise.
MAFP Policies
- The MAFP will not guarantee the security of unattended exhibits.
- All exhibits must be installed and ready by 7:30 am on Thursday and Friday, April 10 & 11, 2025.
- All exhibit items must be removed from the venue by 5:00 pm on Friday, April 11, 2025.
- Interference with normal traffic flow is not allowed.
- Only bite-sized (1 oz.) treats in original packaging may be distributed at exhibits.
- No helium balloons are permitted in the exhibitor area.
- Offensive promotions by exhibit personnel will not be tolerated.
- Orders may be taken, but exhibitors may not conduct sales transactions (exchange of money) during the event.
- Exhibitors who fail to observe venue or MAFP policies or who, in the opinion of the MAFP, conduct themselves unethically will be asked to leave without refund.
Partnership Registration
Registration will open soon. Contact us to be on our initial contact list.
The Conference Exhibitor package is only truly sold out if the Conference Sponsor package says “out of stock.” Both the Conference Sponsor and Conference Exhibitor packages include a display table and are limited to a combined total of six partners.
Eligibility: Per continuing medical education accreditation policies, Sponsor packages are open only to organizations that provide clinical services directly to patients or education to health professionals or serve as a fiduciary to patients, the public or population health.
Contact us to purchase an Exhibitor package if you represent a commercial organization.