Resolution Writing Tips
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Ever written a resolution to the MAFP?

Now’s your chance to put your ideas into action.

Have you often thought something would be good for the Academy to do, but didn’t have the time to approach anyone? Maybe you weren’t sure how to go about getting your idea implemented? Or you were afraid being heard would mean you would be put in charge—something you just don’t have time for right now? Well, stop procrastinating and send your idea to MAFP! Writing a resolution is the way to accomplish your goals through the MAFP’s House of Delegates—and it’s easy!

Resolution Writing 101

  1. Formulate your idea or subject for the resolution.
  2. Organize your thoughts on the subject.
  3. Begin writing the resolution using clear, concise language.

The Academy has samples available on the proper format of a resolution. It may look confusing, but it’s really not once you work through the language. As for the “whereas” and “be it resolved” phrases... it’s not as bad as it sounds.

Look at it this way:
“Whereas” statements simply explain the problem or situation;
“Resolved” statements clearly explain what action should be taken.

Remember: Although it’s possible to have more than one “Whereas” and “Resolved” statement, keep focused on what’s desired as an end result. Often, one resolution could be broken into two or three separate ones. Don’t make it too complicated! One helpful method is to develop your “resolved” statements first. This makes it easier to limit “whereas” statements to relevant and necessary background information.

A little more helpful advice:

“Whereas” statements

  • “Whereas” statements are not included once the resolution is adopted.
  • Limit the number of whereas statements in your resolution (no more than 10).
  • Carefully check facts and verify data.
  • Avoid editorializing.
  • You may support your whereas statements with additional information references (up to 20).

“Resolved” statements

  • Write the resolved statement(s) first (no more than five).
  • Write resolved statement(s) to stand alone (i.e. self-explanatory).
  • Only call for action the Academy has some control over.
  • Limit each “resolved” statement to one action.
  • Provide fiscal notes if needed.

Sample Resolution

Title (topic) of resolution: (place title/topic here)

Submitted by: (must be a member or through a local chapter or committee)

WHEREAS (the reason action is needed)

and

WHEREAS (more information, if necessary; you can use up to 10 WHEREAS statements)

and

BE IT RESOLVED that the MAFP (what you want done)

(And, if needed for another action:)

BE IT FURTHER RESOLVED that the MAFP (what else is to be done, if necessary)

Resolution Preparation Worksheet

Use the Resolution Preparation Worksheet to compose and prepare your resolution for submission via the online form. (Resolutions will only be accepted through the online form.)

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