Resolution Writing Tips
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Ever written a resolution to the MAFP?

Now is your chance to put your ideas into action.

Have you often thought something would be good for the Academy to do, but didn’t have the time to approach anyone? Maybe you weren’t sure how to go about getting your idea implemented?  Or you were afraid being heard would mean you would be put in charge — something you just don’t have time for right now? Well, stop procrastinating and send your idea to MAFP!  Writing a resolution is the way to accomplish your goals through the MAFP’s House of Delegates — and it’s easy!

Resolution Writing 101

1. Formulate your idea or subject for the resolution.

2. Organize your thoughts on the subject.

3. Begin writing the resolution using clear, concise language.

The Academy has samples available on the proper format of a resolution.  It may look confusing, but it’s really not once you work through the language.  As for the “whereas” and “be it resolved” phrases — it’s not as bad as it sounds.

Look at it this way:

“Whereas” clauses simply explain the problem or situation;
“Resolved” clauses clearly explain what action should be taken.

Remember, although it is possible to have more than one “Whereas” and “Resolved” clause, keep focused on what is desired as an end result. Many times one resolution could be broken into two or three separate ones — don’t make it too complicated!   One helpful method is to develop your “resolved” clauses first. This makes it easier to limit “whereas” clauses to relevant and necessary background  information.

A little more helpful advice:

“Whereas” clauses...

  • Limit the number of whereas clauses
  • Carefully check facts and verify data
  • Avoid editorializing
  • Are not included once the resolution is adopted

“Resolved” clauses...

  • Write the resolved portion first
  • Write resolved portion to stand alone (i.e., self-explanatory)
  • Only call for action the Academy has some control over
  • Limit each “resolved” clause to one action.
  • Provide fiscal note if needed

SAMPLE RESOLUTION

Title (topic) of resolution: (place title/topic here)

Submitted by: (must be a member or through a local chapter or committee)

WHEREAS (the reason action is needed)

and

WHEREAS (more information, if necessary, you can use as many WHEREAS phrases as you need)

and

BE IT RESOLVED that the MAFP (what you want done)

(And if needed for another action)

BE IT FURTHER RESOLVED that the MAFP (what else to be done, if necessary)

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